QUALIFICATION/EXPERIENCE
- Preferred: Bookkeeping Diploma
- Advantageous: Accounting or Credit Management Qualification
- 2 – 4 years’ experience in a similar role
- Strong understanding of accounting principles, VAT rules, and debtor/creditor management
- Proficiency in Intermediate to Advanced Excel
- Experience in the Freight Industry is a plus
JOB REQUIREMENTS
Recordkeeping, Cashbook Administration & Data Security
- Maintain and update supplier records, including archiving reconciliations and related documentation
- Record all cash transactions and reconcile bank statements accurately
- Manage both foreign currency and Rand cashbooks with weekly reconciliations
- Uphold strict confidentiality and security of all sensitive financial data
Customer Billing
- Receive, review, and accurately capture customer invoices and credit notes
- Ensure timely and error-free invoicing to uphold high quality standards
Supplier & Expense Claims Management
- Process supplier invoices and credit notes with precision
- Complete supplier credit applications promptly and manage supplier relationships
- Prepare and submit reconciliations for both supplier and staff expense claims to ensure timely payments
- Oversee and control supplier discounts, and maintain detailed records including purchase orders
- Report on Accounts Payable aging weekly and proactively prompt resolution of invoice queries
Support, Collaboration & Compliance
- Assist with month-end closing activities, audits, and ad hoc projects
- Collaborate with internal departments to resolve discrepancies or issues swiftly
- Ensure compliance with established systems, processes, and relevant legislation
- Identify opportunities to streamline and improve payable processes
KEY ATTRIBUTES
- Excellent verbal and written communication skills
- Strong analytical and mathematical abilities
- Exceptional administrative skills with keen attention to detail
- High integrity, commitment, and the ability to work effectively under pressure
